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Administrative Assistant

Sheppard Mullin Richter & Hampton LLP | 1050 Bruxelles Ixelles | BE

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Providing general support to the Office Administrator in Brussels. Ability to exercise sound judgment and discretion in handling and maintaining confidential…...

Sheppard, Mullin, Richter & Hampton LLP, a global Am Law 50 firm, is seeking a Practice Assistant/Administrative Assistant in our Brussels office. Secretarial and Office Support
  • Providing general support to the Office Administrator in Brussels. Ability to exercise sound judgment and discretion in handling and maintaining confidential information and data;
  • Document management;
  • Maintaining archives and storage of information in the electronic document management system (Netdocs);
  • Entering invoices and expenses in the dedicated system (Chrome River) and ensure it gets approved and paid in a timely manner;
  • Assisting with conference room booking set-up when required;
  • Ordering couriers and taxis;
  • Collecting and opening mail;
  • Ordering and restocking stationery, kitchen, and office supplies;
  • Maintaining the tidiness and presentation of the conference room, office spaces, and kitchen;
  • Providing general secretarial support to the Brussels Competition and Governmental practices;
  • Liaising with other support services in other offices (billing mainly);
  • Outlook diary management;
  • Personal assistant tasks as required;
  • Processing incoming calls and take accurate phone messages when required;
  • Welcoming all visitors and offering beverages.
Required Skills
  • Experience working in a legal firm is definitely desired;
  • Excellent communication skills with attorneys, clients and other business services staff in multiple time zones;
  • Diploma in a secretarial course (BAC+3 level) is preferable;
  • Word (Advanced level) - experience with automatic paragraph numbering, ability to turn around documents quickly and thoroughly
  • Outlook (contacts/calendar);
  • PowerPoint (basic knowledge);
  • Netdocs (document management system);
  • Excel (basic knowledge);
  • Strong organisational skills;
  • Ability to work alone as well as ability to work well with others;
  • Ability to communicate clearly and effectively, both orally and in writing with attorneys, staff, vendors and external contacts and clients;
  • Language skills: very good English, desirable fluency in French and/or Dutch – German is an asset but not a requirement;
  • Ability to work overtime (although rarely). Flexibility to meet the changing needs of the office;
  • Ability to maintain positive contact with clients, attorneys and colleagues and observe confidentiality of client matters.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.
  • Competitive salary package in line with experience and numerous incentives (laptop, insurances, meal vouchers etc.)
  • Work From Home possible although limited
  • 6 months CDD leading to CDI
Applicants should submit their CV and cover letter to Jean-Michel Carpiaux, Office Administrator at jcarpiaux@sheppardmullin.com. #LI-CW1 #LI-Hybrid #LI-Fulltime #LI-Associate

Information :

  • Company : Sheppard Mullin Richter & Hampton LLP
  • Position : Administrative Assistant
  • Location : 1050 Bruxelles Ixelles
  • Country : BE

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Administrative Assistant job info - Sheppard Mullin Richter & Hampton LLP 1050 Bruxelles Ixelles above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Administrative Assistant job info - Sheppard Mullin Richter & Hampton LLP 1050 Bruxelles Ixelles in 19-04-2024 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via the Next Page link below.

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Post Date : 19-04-2024

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