Administrative Assistant - Office Management (Part-time)

The Molenbergnatie group is a leading, innovative and trustworthy partner in end-to-end supply chain management of soft commodities.

Since its foundation in 1867, Molenbergnatie has grown into the world’s leading supply chain management company for coffee, cocoa and other soft commodities such as rice, dairy and nuts. With headquarters in Antwerp, Molenbergnatie has expanded to Barcelona (Spain). Molenbergnatie offers a complete logistics service package, handled by professionally trained staff. Our variety of services includes forwarding, processing, customs declaration, warehousing and distribution.

Next to passion, responsibility and integrity are fundamental corporate values. Therefore, we continuously invest in our staff by creating a working environment where everybody feels at ease and employees are trained to stay ahead of the league.

Do you want to be part of this?

Do you thrive in a dynamic office environment and share our passion for efficiency and customer satisfaction? Are you a multitasker who ensures the smooth running of daily office operations?

As an Administrative Assistant - Office Management at Molenbergnatie, you will be responsible for the daily office activities and provide support to various departments within our organization. Based at our headquarters in the Antwerp port area, you will be the first point of contact for both internal and external communications and play a crucial role in ensuring efficiency and customer satisfaction on the work floor. You will work in a vibrant environment where no two days are the same and will have a versatile role with plenty of opportunities to showcase and develop your skills.

Your responsibilities include:

• Ordering and tracking facility supplies and checking invoices to ensure everything runs smoothly

• Welcoming visitors, clients, and suppliers at Campus Haven and ensuring a professional reception

• Managing the first line of telephone reception and redirecting incoming calls to the appropriate colleagues

• Handling the general email account and ensuring that inquiries and requests are addressed promptly and accurately

• Sorting and dispatching incoming mail and adequately handling outgoing mail, including courier and registered shipments

• Assisting in organizing ad-hoc events and contributing to the smooth flow of daily activities

• Supporting ad-hoc administrative tasks ?

• The port of Antwerp and the logistics world pique your interest like nothing else!

• You have some initial experience in a similar role.

• Experience in purchasing is a big plus

• You have good knowledge in Dutch and you’re fluent in English.

• You are well-organized and can manage multiple tasks simultaneously.

• You are customer-friendly, hospitable, and have a positive demeanor.

• With your excellent communication skills, you enjoy working with and for the customer.

• Stable company with a long, interesting history

• A workplace with innovation and the latest new technologies

• Training courses, team building, and seasonal presents

• Part-time work schedule to be performed in the mornings from Monday to Friday.

• A competitive salary package with the option of a lease bike or lease car through wage exchange