Administrative Sales Assistant

Your role

As an administrative assistant within the Sales department at LVD Company, you ensure smooth communication with both internal sales teams and external branches and distributors in 48 countries. You perform various important administrative tasks, contributing to the start of the production process of our machines. You tackle difficult and unexpected dossiers of large investment goods and dive into specific inquiries. With your analytical mind, you can maintain an overview and set priorities. Contracts and legal matters do not intimidate you, and you ensure excellent service with short response times and accurate documentation. You optimize results-driven reports, manage quotations and contracts, handle import-export customs formalities, tenders, and work daily in our CRM and Sharepoint systems.

Your responsibilities

• You work closely with international sales teams.
• You maintain smooth communication with branches and agents.
• You maintain an overview of administrative tasks to support the production process.
• You handle the more complex dossiers.
• You manage contracts and follow up on tenders and legal matters.
• You ensure excellent service and short response times.
• You handle the order intake of machine orders in the ERP system.
• You create and optimize reports in Power BI and CRM.
• You follow up on financial files until completion.
• You update the CRM system and manage documents on Sharepoint.
• You update and adjust price lists.
• You request credit insurance.
• You calculate commissions for branches/agents.
• You share technical and logistical information.
• You collaborate in an existing team of 7 motivated colleagues.

Skills

• Attention to detail.
• Proactive problem-solving.
• Analytical ability.
• Ability to prioritize.
• Reliable and able to work independently.
• Eager to learn and flexible.
• Handles dossiers decisively and completes them (GTD).

Qualifications

• Bachelors degree or equivalent experience.
• Experience or strong interest in administration.
• Proficient in Microsoft Office.
• Excellent knowledge of Dutch and English; basic knowledge of French and German.
• Willingness to learn and take on varied tasks.

What we offer

At LVD, you will join a family-owned company where employees are more than just a number. There is a pleasant and relaxed atmosphere where you will feel at home right away. In addition to real career opportunities, we offer you a competitive salary package supplemented with extra-legal benefits.