Project Assistant

A JOB OPPORTUNITY AT GOPA PACE is a private organisation based in Brussels since 1991 and member of the GOPA group, one of the world’s leading development consultancies. GOPA PACE is a leading consultant in the field of public diplomacy, communication and events with contracts that cover dozens of countries in Africa, Americas, Asia and Eurasia. The GOPA PACE teams are a group of highly driven professional dedicated to achieving the greatest impact through our projects across geographies. A JOB THAT INSPIRES YOU About the project
GOPA PACE is implementing the “EU Infopoint” project in the northern part of Cyprus. The EU Infopoint aims to bring the Turkish Cypriot community closer to the European Union by improving public knowledge, awareness, and understanding of the European Union, its values, policies and programmes.

Purpose of the role
As a Project Assistant, you are responsible for the overall administrative, financial and procurement tasks, overall communication activities and office management.

Key responsibilities

Financial and Procurement Tasks

• You will provide support on the overall financial tasks such as daily financial data input and reporting, financial archives organisation, scanning and storage, contribution to the financial reports -
• You will ensure assistance and follow-up of the tools for incidentals and non-reimbursable funds
• You will ensure to follow up the procurement rules and report to the Project Manager
• You will ensure financial communication such as contacting service providers/suppliers and other stakeholders and obtaining invoices with relevant supporting documents
• You will contribute to the preparation of Terms of Reference
• You will ensure successful implementation of project’s financial results

Administrative Tasks

• You will be responsible for the overall office management such as answering phone calls, purchase and order of office supplies/materials and maintaining efficient working environment for yourself and the team;
• You will be responsible for the arrangement of meetings with the European Commission, service providers/suppliers, relevant stakeholders and NGOs etc…
• You will provide support to the preparation of minutes during various team and stakeholder meetings
• You will ensure the maintenance of the filing system for the incoming and outgoing letters

Communication Tasks

• You will provide assistance prior, during and after the events/activities including logistics, preparation of checklists, sending invitation emails and making follow-up calls, purchase and preparation of event materials, dispatching invitations to relevant stakeholders, NGOs etc…
• You will be involved in all communication aspects of the project
• You will assist the team to ensure successful implementation of project results
• You will ensure client relations, represent GOPA PACE on the field and contribute to its excellent reputation

A BACKGROUND THAT CONVINCES US Desired competencies and experience

• You have a university degree in a related field;
• You have a an understanding of the EU funded projects;
• You have at least 3 years of experience in administrative work, finance or other relevant fields;
• You have at least 3 years of experience in EU funded or relevant projects preferably in the field of communication;
• You have a knowledge of European Commission priorities and EU-funded projects in Cyprus;
• You have a good knowledge and understanding of the sensitivities in post-conflict regions;
• You have a genuine interest in GOPA PACE’s mission and recognise yourself in our values: honesty, empathy, professionalism and dynamism;
• You enjoy building and nurturing strong working relationships over time with a variety of stakeholders;
• You have excellent communication skills in English and Turkish, both written and verbal; other languages (will be considered as an asset);
• You are computer-literate and you master the MS office suit;
• You pride yourself in delivering high quality results within sometimes difficult timeframes;
• You are very “hands-on” and you are comfortable juggling priorities;
• You are a proactive problem solver with a can-do attitude;
• Above all, you are a true team player with a friendly, open personality and a sense of humour.

AN ENVIRONMENT THAT MOTIVATES YOU What we offer

• A full-time contract;
• A great place to work with a team of highly motivated professionals;
• Opportunity to develop yourself in an EU-funded project;
• A truly diverse and multicultural organisation.

Location
This position is based in Cyprus. Apply for this job About us

GOPA Partners in Action for Change and Engagement (GOPA PACE) is a global consulting firm that actively participates, since 1991, in international and bilateral projects that drive meaningful transformation and betterment in societies. GOPA PACE is more than just a name – it is a mantra. We are rooted in an unwavering belief in the power of partnerships. We thrive on forging connections with people and communities, using them as the springboard to enact positive and lasting change. Since 2013, GOPA PACE is a member of GOPA Consulting Group, one of the most impactful consulting groups in Europe.