Administrative and Program Support Rover (USEFMs)

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency: For USEFM - FP is 07. Actual FP salary determined by Washington D.C.

USEFMs

!!! Post policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply. !!!

If the candidate meets all of the onboarding criteria they could start working immediately. Security Clearance Required: Top Secret Clearance Appointment Type Temporary Appointment Type Details: Definite Not to Exceed 5 years. (FMA) Definite Not to Exceed 1 year. (PSA) Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is Full Time (40 hours per week).

Start date: Candidate must be able to begin working within a reasonable period of time (15 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

If the candidate meets all of the onboarding criteria they could start working immediately.

Supervisory Position: No Relocation Expenses Reimbursed: No Duties

This position is a rover assistant. The incumbent provides office management assistance to various sections when there is a staffing need. Duties vary based on location and nature of assignment. Duties include, but are not limited to:

• In the absence of Office Management Specialist (OMS) or a unit main administrative assistant, this position serves as the principal administrative support person for post’s principal officers and/or section/unit (Front office, Political, Economic, Management, Public Diplomacy, Consular or Security) and reports to the principal directly and/or their designee, operating independently to ensure that administrative functions are performed effectively and efficiently.
• Prepares and reviews correspondence for the assigned office to ensure all documents meet the Department standards.
• Incumbent will be assigned to a particular section or unit for specific program or project coordination such as OIG visits, award program, Employee Evaluation Report (EER) season, year-end procurement, Air Quality Index (AQI) monitoring, climate change and sustainability, emergency preparedness.
• The incumbent performs some program or project coordination tasks, including, but not limited to, research for information, analyzing and managing data, write analysis report and recommendation, arranging travels and conferences, managing timekeeping and attendance.
• The incumbent will be called on to assist with official events and VIP visitors, such as serves as event sub or back-up control officer, plans events, tracks event budget and expenses, requests, and monitors event supplies, prepares and compiles event guest lists, sends out invitations, and monitors RSVPs, negotiates rates, menus, and service for catered or restaurant-hosted representational events for the section.
• The incumbent will be required to support post duty officer program including covering duty officer rotation.
• This position requires security clearance as some work will require recording and classified material and delivering it as required as well as providing administrative support to sections in classified access areas (CAA)
• The job holder will be required to perform some protocol activities including greeting visitors, serving as official cleared escort, and extending the hospitality of the Mission to outside guests.
• Performs all duties of a security escort by monitoring and escorting non-cleared visitors and personnel while in controlled access areas (CAA) or in other locations within mission facilities and grounds.

Qualifications and Evaluations Requirements:

EXPERIENCE: Three years of office administration and management is required

JOB KNOWLEDGE: Critical thinking, organization are a must. Knowledge of Microsoft Word and Excel (ideally also Powerpoint, Publisher, and OneNote), Adobe PDF, typing, general office equipment.

Education Requirements:

Completion of two years post-secondary education is required.

Evaluations:

LANGUAGE: Fluency in English. This may be tested.

SKILLS AND ABILITIES:

• Strong professional communication skills in writing and speaking. This includes ability to draft, format, and edit correspondence, report, memo, and other documentation as required. Ability to speak effectively and with clarity and conciseness;
• Knowledge of Microsoft Office;
• Flexibility in adapting to a non-routine workday with numerous interruptions;
• General office and administrative skills.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info Benefits: Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

• AEFM / USEFM who is a preference-eligible U.S. Veteran*

• AEFM / USEFM

• FS on LWOP and CS with reemployment rights **

• 
  IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply How to Apply:

All applicants must create an ERA profile and submit their complete application through ERA for each vacancy of their interest.

A complete application means that your ERA profile outlines how you meet the minimum qualifications as listed in the vacancy announcement (education, experience and language proficiency), and contains the required attachments.

For more information on how to apply visit the Mission internet site.

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

Eligible Family Member Applicants:

• 
  Copy of high school diploma

• 
  Copy of tertiary education

• 
  Copy of Sponsors Orders/Assignment Notification (or equivalent)

• 
  Passport copy

• 
  DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

• 
  SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

Applicants, who may need reasonable accommodation during the interview process may contact the Human Resources Office to coordinate the reasonable accommodation at the moment when they receive the invitation to a test/interview.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Brussels.